![]() ![]() A delegate can accept or decline requests to reserve the resource, just like a person accepts or declines meeting requests for his or her own calendar. A moderated resource must have at least one delegate who is responsible for accepting or declining reservation requests, and it can have many delegates associated with it if desired. This provides oversight to the resource and allows more control over who has access to the resource and at what times. Moderated: Requests to reserve the resource must be approved or denied by a person (delegate) manually. Resources can be set up to handle reservation requests in one of two ways: Note: As a domain administrator, you also have the ability to manage scheduling options/settings. Because of this, the instructions in this document will be relative for the Outlook on the web. For consistency and troubleshooting reasons, it is therefore recommended that you only use Outlook on the web to manage options/settings/permissions for a resource calendar. available hours, length of events, who can schedule, etc.) must be set via Outlook on the web. Outlook clients will only allow you to set read/write permissions for a resource calendar. Any questions or concerns that can't be addressed by the Help Desk will be escalated to the UW-Madison Office 365 team.Īs an owner of a resource, one of your first responsibilities is to set the required options/settings/permissions for the resource. Please contact the DoIT Help Desk for support. If you are unhappy with the way your resource calendars are currently working, we may be able to help you adjust your settings in a way that will address your concerns. We wanted to remind you that we can help determine the best solution for setting up a resource calendar based on your departmental needs and workflows. If you are wanting to manage read/write/editor permissions to the resource calendar, go to Microsoft 365 (Outlook on the web | Outlook for Windows/Mac) - Manage Permissions to a Resource Calendar. This document provides instructions on how to manage invitation permissions for a resource account. Users must be granted permissions to interact with a resource account. Resources contain special options for scheduling and permissions that are not available in user/service accounts. meeting/conference rooms, audio-visual equipment, project, or vacation calendars. The shared calendar displays in your Calendar folder list.įor general information about how to use the calendar in Outlook Web App, see Calendar in Outlook Web App.A resource is an Office 365 account typically used for non-person related calendars, e.g. Select the shared calendar you want to open, and then select Open. In From directory, enter all or part of the name of the calendar you want to open, then select Search contacts and directory to find the calendar you want to open. Right-click Other calendars, and then select Open calendar. Sign in to your mailbox using Outlook Web App, and then select Calendar. To access the shared calendar, do the following: Let your team know when you're going on vacation or when you’ll be out of the office.Įdit a calendar event that someone else created.Ĭancel a meeting that someone else created. Here's a short list of things you can do with the shared mailbox calendar: Use the shared calendar just as you would use your own calendar. You can create, edit, and delete events in the calendar. One of the great things about using a shared mailbox is that anyone who has access to the shared mailbox also has full access to the calendar. When your message is ready to go, select Send. In the future, the name is cached so it resolves quickly. The first time you enter a person’s name, Outlook Web App searches for that person’s address. To add recipients, type the name of anyone who is in your contacts folder or organization’s address list, or type the email address in the To or Cc box. ![]() In the future, the name of the shared mailbox will display in the drop-down next to Show From, and you can select it. For your first-time use, delete your name, type the name of the shared mailbox in place of your name, and then send the message. Note: The first time you use a shared mailbox to send an email, you won't see the name of the shared mailbox account in the Show From drop-down. This option shows you that the people who receive the email message will see that it comes from the shared mailbox and not from your own email account. A new message form opens in the reading pane. ![]()
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